In reference to ICTMD Statute 7.2k:

7.2 Executive Board

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k. The Executive Board appoints committees as needed.

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This Memorandum concerns Committees appointed by the Executive Board.

Purpose

Executive Board Committees are established by the ICTMD Executive Board to focus on various concerns of the Council. They make good use of the expertise of Committee members, and help to share certain Council responsibilities between the Secretariat, Executive Board, and Committee.

Such Committees deal with a wide variety of topics, such as ongoing structures, publications, or activities of the Council; support for members; prizes; relations with other organizations; special events; promotion; outreach with different areas of the world or concerns; the search for hosts for ICTMD events, etc.

Appointment and composition

Executive Board Committees consist of two or more current ICTMD members. They are chaired by an Executive Board member, but they can consist of both Board and non-Board members. Members of such committees are approved by the Board. The chair can be chosen by the Board, or selected by members of the Committee and submitted to the Board for approval.

The chair is responsible for liaising directly with the Board and representing the Committee to the Board. Members can also be changed by the Board. Committees that are no longer required shall be abolished by the Board.

Responsibilities

Executive Board Committees are responsible to the Board and report to it. While such Committees often work fairly independently, they are expected to communicate with the Board over issues of major concern as the need arises, or if requested to do so by the Board.

Other committees exist within ICTMD, but do not report to the Board, such as the editorial board for the Council’s journal or the local arrangements committees for ICTMD events.

Some Executive Board Committees may have a Memorandum that concerns the subject matter of their focus, but other Committees do not. Where such a Memorandum does exist, Board Committees are guided by the Memorandum to implement the activities and procedures outlined. As such, Committees can also suggest changes to their Memorandum, which are then considered by the Board.

If Committee members wish to have a Memorandum, they should draft one and submit to the Board for consideration and approval.

Reports

Written reports on the activities of Executive Board Committees are prepared by Committee chairs for Executive Board meetings and sometimes more frequently. Where necessary or of interest to the membership as a whole, Committees may also publish such reports in the Bulletin. 

Established in July 2021 (online); revised in August 2023 (online).