International Council for Traditional Music

A Non-Governmental Organization in Formal Consultative Relations with UNESCO

Guidelines on Publications

General provisions

Any research publication resulting from the activities of Council members, including but not limited to the publication of collections of papers from ICTM Colloquia, ICTM Study Group Symposia, and the meetings of National and Regional Committees, can be formally proposed to the Secretariat as an ICTM publication. If accepted, it may use the ICTM logo. To qualify, the work must satisfy the Guidelines in this document.

ICTM members and groups can also, of course, publish their research outside of these provisions. Work published directly by the Secretariat in the course of its routine duties is external to these Guidelines. Conference programmes, books of abstracts, and other materials prepared for specific events are also external to these Guidelines; the Chairs of the Programme Committees and Local Arrangements Committees are expected to ensure the high quality of these publications in terms of content and language.

These Guidelines concern both printed and electronic publications, regardless of their content, length, language, or editorial procedures.

The editor or one of the editors of the envisioned publication shall communicate with the Secretariat at least three times:

  1. Prior to the start of the editing process, to provide all the necessary information about the publication, such as title, names of editor(s) and contributors, titles and abstracts of contributions, planned publisher, etc.
  2. After the completion of the editing process, but prior to the printing or to the launching of the publication, to seek formal approval. The Secretariat shall either grant the approval or request specific improvements from the editor(s) based on the judgement of the Executive Board Committee for Publications within a period not longer than a month after receiving the document. In some cases, the Secretariat may also reject the manuscript.
  3. After the launching of the publication, to provide the Secretariat with a copy for the ICTM archive. This copy will also be used to introduce the publication in the Bulletin of the ICTM.

Whenever possible, publications should be double-blind refereed (anonymity of author to referee and referee to author). This is important in many places for publications to be counted for purposes of promotion of the individual and assessment of the standing of the department, school, faculty, institute, or university to which the author belongs.

The language used in publications should be idiomatic. It is the responsibility of the editors of the publication to have the language usage reviewed by readers of native-level proficiency and to ensure that all necessary revisions are made before submitting the edited publication to ICTM for formal approval in step no. 2 as outlined above.

Usage of ICTM logo

If accepted, the ICTM logo should feature prominently on the publication.

The Secretariat shall provide the necessary files for the logo to the editor(s).

Ratified in July 2014 (Astana). Revised in December 2017 by EB Committee for Publications.