International Council for Traditional Music

A Non-Governmental Organization in Formal Consultative Relations with UNESCO

Rules of the International Council for Traditional Music

1. Name

The name of the organisation shall be THE INTERNATIONAL COUNCIL FOR TRADITIONAL MUSIC (ICTM). The organisation was formerly known as THE INTERNATIONAL FOLK MUSIC COUNCIL.

2. Objective

The objective of the Council shall be to assist in the study, practice, documentation, preservation and dissemination of traditional music and dance, including folk, popular, classical, urban, and other genres, of all countries.

3. Functions

The functions of the Council include, but are not limited to:

  1. holding of conferences and colloquia;
  2. publishing as printed or electronic matter of a yearbook or journal, a bulletin of information, a membership directory, a website, and other publications;
  3. forming of national and regional committees and study groups;
  4. issuing of audio-visual materials;
  5. encouraging of national and international archives;
  6. facilitating the exchange of information in any form, including electronic files, films, recordings and publications;
  7. supporting the organisation of festivals of performing arts;
  8. cooperating with broadcasting organisations.

4. Membership

The membership of the Council shall consist of:

  1. HONORARY MEMBERS - individuals who have made exceptionally distinguished contributions to the work of the Council may, upon recommendation of the Executive Board, be elected Honorary Members by the General Assembly.
  2. LIFE MEMBERS - individuals may become Life Members by making a minimum donation to the Council, the sum to be established by the Executive Board.
  3. SUPPORTING MEMBERS - individuals may become Supporting Members by assuming responsibility for the payment of two or more memberships as determined for Ordinary Members.
  4. ORDINARY MEMBERS - individuals who wish to further the objectives of the Council may become Ordinary Members on payment of a minimum annual membership fee to be determined by the Executive Board.
  5. JOINT MEMBERS - married couples may become Joint Members at a reduced rate, receiving one copy between them of each issue of the Yearbook and the Bulletin.
  6. STUDENT MEMBERS - individuals who submit proof of their status as full-time students may become Student Members at a reduced rate.
  7. CORPORATE MEMBERS - government departments, regional scholarly societies, radio-television organisations and other corporate bodies may become Corporate Members with the approval of the Executive Board and on payment of a minimum annual membership fee to be determined by the Board.
  8. EMERITUS MEMBERS - Individuals who have held ICTM ordinary membership for at least five concurrent years and are now retired.

5. National and Regional Committees

  1. National and Regional Committees, consisting of ICTM members and others who are in sympathy with the objectives of the Council such as representatives of organisations shall be eligible for affiliation on application.
  2. The Executive Board shall establish and approve a Memorandum on National and Regional Committees and shall decide on affiliation and exclusion of a National or Regional Committee according to the directives in the Memorandum.
  3. In countries or regions in which no National or Regional Committee exists, the Executive Board may appoint Liaison Officers.
  4. There shall be no more than one National Committee in any country and no more than one Regional Committee in any region. Members of National Committees in a specific region affiliated to the Council shall also have the right to membership in an existing or later affiliated Regional Committee.
  5. National and Regional Committees shall endeavour to spread a knowledge of the Council's activities and to further its interest in their respective countries or regions. They shall, so far as possible, act as links between the Council and the individual members.
  6. National and Regional Committees shall manage their own internal affairs.
  7. Each National and Regional Committee shall appoint a representative to act as a liaison between the Committee and the Council.
  8. Each National and Regional Committee shall pay the Council an annual subscription, the amount to be determined between the Committee and the Executive Board.

6. Study Groups

  1. Study Groups, comprised of ICTM members in a common area of scholarly study, shall be eligible for ICTM affiliation on application.
  2. The Executive Board shall establish and approve a Memorandum on Study Groups and shall decide on affiliation and exclusion of a Study Group according to the directives in the Memorandum.
  3. Study Groups shall manage their own internal affairs.
  4. Each Study Group shall appoint a representative to act as a liaison between the Study Group and the Council.

7. General Assembly

  1. The General Assembly shall consist of members of the Council in good standing.
  2. Members shall have the right to propose and second resolutions, to take part in the discussion, and to vote. The proceedings of the General Assembly shall be conducted according to Robert's Rules of Order unless otherwise prescribed in these rules of the Council.
  3. An Ordinary Meeting of the General Assembly shall be convened by the Executive Board not less than once every three years and shall normally be held during the course of an international conference. Notice, together with the agenda, shall be dispatched to members not less than two months before the date of the meeting.
  4. An Extraordinary Meeting of the General Assembly shall be convened by the Executive Board on the written requisition of either (i) a minimum of three National Committees and/or Regional Committees (ii) not less than ten individuals who are nationals of ten different countries. Such requisition shall state the motion or motions proposed for discussion. Except by permission of the Executive Board, no business shall be transacted at an Extraordinary Meeting save that of which due notice has been given.

8. Executive Board

  1. The management of the Council shall be vested in the Executive Board, responsible to the General Assembly as defined above.
  2. The Executive Board shall consist of a President and not more than two Vice Presidents (Officers), and nine Ordinary Members, all of whom shall be elected by the membership of the Council, by means of a postal or electronic ballot. In addition, the Executive Board may appoint other voting members as defined in clause (f).
  3. Nominations for the Officers and the nine Ordinary Members to be elected shall be made by a Nomination Committee as defined in rules 10(a) and 10(b). The postal or electronic ballot shall be conducted according to rule 10(c).
  4. Officers are elected for a term lasting until the second Ordinary Meeting of the General Assembly after their term has begun and are eligible for re-election only once. Ordinary Members are elected for a term lasting until the third Ordinary Meeting of the General Assembly after their term has begun, and are eligible for re-election only once.
  5. In the event of the death or resignation of any of its members the Executive Board may appoint a substitute to fill the vacancy until the next Ordinary Meeting of the General Assembly.
  6. The Executive Board may co-opt not more than three members in addition to those elected by the membership of the Council. Such members shall retire at the next General Assembly, but shall be eligible for re-appointment by the Executive Board.
  7. The Executive Board shall meet at least once each year at a time and place to be determined by the Board. Should urgent matters arise between meetings, votes may be taken by correspondence.
  8. The members of the Executive Board shall exercise the powers delegated to them by the General Assembly on behalf of the Council as a whole.
  9. The Executive Board shall establish and approve a Memorandum on procedural rules of the Executive Board. This Memorandum shall be ratified by the General Assembly.
  10. The Executive Board may appoint such committees as may be desirable.
  11. The Executive Board may appoint a Secretary General, a Treasurer and other Executive Officers, salaried and unsalaried, for the purpose of carrying on the work of the Council.

9. Assembly of National and Regional Representatives

  1. The Assembly of National and Regional Representatives shall consist of one official delegate from each National and Regional Committee, the Liaison Officers, the President and the Secretary General of the Council. No other member of the Executive Board or Administrative Officer may also be a member of the Assembly of National and Regional Representatives.
  2. The Representatives shall have the right to propose and second resolutions, to take part in the discussion, and to vote. The proceedings of the Assembly of National and Regional Representatives shall be conducted according to Robert's Rules of Order unless otherwise prescribed in these rules of the Council.
  3. A Meeting of the Assembly of National and Regional Representatives shall be convened by the President not less than once every three years and shall normally be held during the course of a World Conference. Notice, together with the agenda, shall be dispatched to National and Regional Committees and Liaison Officers not less than two months before the date of the meeting.
  4. The Assembly of National and Regional Representatives shall be chaired by the President of the Council.
  5. The Assembly of National and Regional Representatives shall appoint two members of the Nomination Committee as prescribed in rule 10 (a). For this item on the agenda the Assembly should by simple majority vote appoint a chair other than the President of the Council.

10. Nomination Committee

  1. The Nomination Committee shall consist of three members, two of whom shall be appointed by the Assembly of National and Regional Representatives and one by the Executive Board. At least one of the members shall be a former member of the Executive Board. The Nomination Committee shall among its members appoint a Convener. The Convener shall chair the meetings and organise the work of the Nomination Committee.
  2. The Nomination Committee shall elicit proposals for the Officers and the Ordinary Members of the Executive Board to be elected. These proposals may be made by the Executive Board, by National or Regional Committees or by two members, being residents of two different countries. All such proposals must reach the Convener of the Committee in writing at least six months before a General Assembly. The Nomination Committee shall nominate at least two but not more than three candidates for each open seat on the Executive Board.
  3. The nominations shall be included in a postal or electronic ballot, which shall take place in the three months preceding each Ordinary Meeting of the General Assembly. The results of the election shall be tallied and announced at the General Assembly by the Nomination Committee.

11. World Conferences

  1. A World Conference shall be held at intervals of not more than three years and more frequently if possible.
  2. The date and place of the conference shall be determined by the Executive Board.
  3. The Executive Board shall establish and approve a Memorandum on the organisation of Conferences.

12. Colloquia

  1. Colloquia are events that focus on selected themes intensively discussed by smaller groups of scholars. Colloquia on different themes may be held.
  2. Colloquia may be proposed by ICTM members and shall be approved by the Executive Board.
  3. The Executive Board shall establish and approve a Memorandum on the organisation of Colloquia.

13. Finance

  1. The Council shall be financed by (i) membership payments from all types of membership except Honorary Members; (ii) payments from National and Regional Committees; (iii) donations, endowments and grants.
  2. A statement of accounts shall be submitted by the Executive Board to each Ordinary Meeting of the General Assembly.
  3. In the event of dissolution, the assets of the Council shall devolve, in accordance with the decision of the General Assembly, to one or more national or international organisations having similar ends.

14. Alterations to Rules

  1. Proposals for alterations must be received by the Secretary in writing not less than six months before a General Assembly.
  2. Proposals, duly received and listed on the agenda, shall be put before the General Assembly for approval.
  3. Any proposal approved by a two-thirds majority of the members present at the General Assembly and entitled to vote, shall stand adopted upon ratification by a simple majority of votes received in a postal or electronic ballot from members in good standing.
  4. The ballot shall be conducted within nine months of the General Assembly and shall allow 120 days between dispatch of the ballots and the close of the balloting period. The ballot shall include a presentation of both sides of the argument.
  5. The Rules as changed shall become effective upon their publication, but in any case within six months of ratification.

Approved 13 September 1948. Amended 11 September 1951; 26 August 1957; 9 August 1963; 31 August 1971; 17 August 1977; 27 August 1981; 17 April 1984; 24 November 1992; 7 January 2004; 15 July 2011; 16 July 2013.